A Powerful System Solution for
Your Complete Workflow!

Click to View Full Size Screen Shots

        Proposal Samples for your Industry: 
Residential AV
Commercial AV
Security

Easily Integrates with
Microsoft Word, Outlook and Excel
Visio Integration option

Designed for Windows XP, Vista & Windows 7
Microsoft ISV Partner


SQL Server Express Included

    » PRO VERSION FEATURES - PRO 7.1:

» Multi-user Features including Administrative Logins and control over user access levels
» Multi-users can connect via network or server - installation included by our tech team
» Organize Proposals by System Designations, ie Audio/Video/Control/Security/Lighting, etc.
» Project Calendar/CRM Features Available (optional)
» Total Mobility -Open Portable Bids from other BidMagic users (shared database not needed)
» Import Outlook Contacts into BidMagic Client Database
» Price Level Options allow Global or Bid level Price Settings for Products on Line Items
» Easily set consistent cost plus margin pricing for entire bid with Price Levels
» Include Optional Items in a Bid to upsell Clients (these are not included in totals)
» Export Purchase Manager Product Lists to Excel for sharing and printing
» Relabel Screens for user preferences or language preferences
» View Jobsite Map in Bid Properties
» Hour, Day, Week Rental Rates for Rental & Staging Proposals
» Breakdown System Summary Totals, ie Audio/Video/Control/Security/Lighting, etc.
» Enhanced Reports include 3 Standard plus 7 Custom Report Templates including Custom Rental Report (10 total)
» Show more client info in headers, installed total, unit price, extended price.
» Add Room Summary 'Lifestyle' description up to 2500 characters before or after products in room
» Print entire Proposal or by individual phase

» Pro Version - New 7.5 Features Coming in September 2010
» Autolink Packages can be displayed in bid as a single item containing a single price for an entire package group
» New Advanced Change Orders create a Revised Bid, Change Order and Change Order Tracking Report all at once. .
» Manage Inventory in BidMagic with or without QuickBooks.
» Print Client Bids to Excel option and much, much more.

» Online Product Library - New 7.5 Features coming in September 2010
» AVAD Dealer direct Import including Dealer Cost (AVAD Dealer login required)
» More Dealer Direct Import Links to be announced

User customizable features for Selling All types of Products and Services
» What do you sell? IT Network wiring, HVAC, Medical Electronics, Bank Electronics, Plumbing, Cabinets, Windows, Auto Repair, Landscaping, Pools, Handyman, etc, etc.
Preset Labels can be customized for your trade or language preferences.

» SCREEN SHOTS

Visio Integration and Shapes (Optional) $199
» Create Detailed Floorplan, Elevation, Wiring and Rack Drawings. Also add Product Brochures and Cutsheets to your Bids.
Includes BidMagic's New AV & Security Shape Library (100 most used shapes). Requires Microsoft Visio 2007

Click to see Visio in BidMagic

Visio 2007 free 60 day trial

Bid Entry Screen (click image for full size)

Product Screen (click image for full size)  

» FEATURES INCLUDED IN BOTH BIDMAGIC STANDARD AND PRO:

Ability to Add Optional OnLine Product Library and/or QuickBooks Interface

» Custom Cover Page for Client Proposals
» New International Currency Options
» Create Portable Bid that can be shared with Pro Users (without shared database)
» Narrow Report: Line Item can show both Equipment Sell Price & Labor Price per item.
» Target/ADD Select Line Position where New Item is Added to Bid at any location in any room
» Enhanced Product Search by Field and Find/Replace
» Serial Numbers and notes can be stored for warranty purposes
» Bid Numbers print in Reports

ADDITIONAL FEATURES

Room Entry Features:
Single bid entry form speeds and simplifies bid creation
Product Search with Category Finder dropdown menu tree - ie: Plasma TV/Sony/ KV72VX3
Category Finder shows product description
Instantly select model number or description on the fly with Power Search dropdown boxes
Create rooms or system names with instant control of the order of items in each area
Easy Add, Delete, Move Buttons
Drag and drop changes to order of rooms and products
Show/Hide any line item
Hidden Items automatically have their prices added to Cable/Hardware
Filtered Views allow selection of individual rooms in a Bid
Replace Products in a Bid by selecting a different model (no need to delete & replace)
QTY can be .5 to sell a single speaker instead of a pair
SHFT Click to select or move entire room in Bid
Bid Line Item screen shows MFG Name and Labor Total

Bid Summary section includes:
Automatic calculation of installation price with fudge factor option
Automatic calculation of cable price with fudge factor option
Automatic calculation of programming price with fudge factor option
Automatic calculation of sales tax on equipment and labor
One step bottom line discount adjustment for competitive situations
Sales Tax can be setup to include Labor Tax, GST and Use Tax

Product Entry Screen Features:
Easily enter your model numbers, description, prices, dimensions, weight, cost, suppliers, category, etc.
Set taxable or nontaxable default for each product
Option to set in-house model numbers to discourage client shopping model numbers
Improved Product Lookups including Find & Replace for easy changes to multiple items
Powerful AutoLinks automatically adds all the hardware packages and accessories with pricing to create ready-to-use complete system modules
Track when Products were last updated or Discontinued
Unit of Measure, Rack Units, and Bulk Purchase QTY (ie 500' Cable)
Export Products to Excel to Printout the list
Import Product Images
Unit of Measure Field for each, pair or feet (of cable)
Option to show Product URL in Bid Description
Product Table Pagination for quicker loading of large databasesShow/Hide Model Number in Client Copy
Right Click on any Product to open the product for instant changes - even in the Bid!
Import Wizard adds Global Choices for Manufacturer, Supplier, Markup, Taxable
Instantly override taxable or non-taxable preset for each product
Selectable Sales Tax on each item and on labor charges

'Features' box has room for a complete description of features for the client. For example:
This 36" Sony flat screen HDTV includes HDMI, component and composite video inputs. Formats include 480p 780p and 1080i with enhanced 3:2 pulldown.

Print Options:
Select from 3 proposal styles and 2 Custom Template for client presentation copy on your letterhead (Pro has 8)
All reports can be previewed and saved in MS Word for formatting, emailing, etc
Fast Preview Button to view the client proposal
Automatically Assemble complete Proposal including Cover Page, Opening Letters, Scope, Terms, etc.
Custom Client Proposal Template - Your Proposal won't look like your competitors!
Optional full features description for client version
Show / Hide Your Company Name, Address on Proposals
Show / Hide Client Address and contact info on Proposal
Show / Hide Line Item Prices & Area Subtotal
Show Room/Area Subtotals with Labor and Equipment Subtotals
Labor detailed by Prewire, Trim and Finish stages or simple total installation
Option to automatically add Manuf Name to Product Description in Client Bid
Installation Copy without prices for installers and others, includes jobsite contact info
Full dimensions and weights for cabinet drawings, etc.
Purchase Orders for vendors
Purchase Orders show/ hide your prices
Profit reports

More:
Automatic Database Backups
Copy Paste selected Items or Rooms in a Bid to a different Bid
Export Bid to Excel
Sales Manager shows all Job and Client Info including dated Bid Status
SaveAs New makes it faster to copy and create similar products
Bid Status Reports show bids created, delivered, sold and abandoned - sorted by salesperson
Improved boxes for Rooms, Categories, Sales Tax, with context sensitive help
Now Duplicate a Bid for any client, with the option to create an exact copy or a new copy with current updated prices,
Client Contact Reports list important client info
Sales Manager Shows Labor Rates and Taxes for easy changes
Save your workspace

Requirements:
2 GHz Processor or faster recommended. Windows XP or 2000 with 1 Gig Ram, Windows Vista with 2 Gig Ram. 32 bit preferred, 64 bit not recommended (requires 64 bit version of SQL). CD Rom for installation. MS Word 2003 or 2007 needed to preview and print reports.
Word 2007 needed to modify report templates (full functionality). Also can be modified with 2003 Word Standalone or 2003 Office Professional. Screen resolution must be at least 1024x768. Set DPI for 96 Normal. Hard drive must be in uncompressed mode for SQL installation.

Print Professional Wire Labels with Dymo RhinoPro Labeling Systems
Works with BidMagic via PC connection. Model 6000 & 6500. Print Wire Numbers, Text, Symbols, Barcodes, Graphics and more in a variety of fonts and formats.  S