BidMagic Integration, Product Library, and Partner Program
BidMagic is designed to work with your established workflow and easily Integrates with Microsoft Word, Excel, Outlook and Visio. Import your Outlook contacts, import your Excel product information, output reports to Excel and Word. Customize reports and templates with Word. Convert finished Proposals to PDF's and email them directly from Outlook.
BidMagic uses an SQL database and can also be integrated with other software using web services, odbc, dll, csv or xml output.
We can provide integration support for Microsoft Dynamics ERP and other accounting systems.
» Create Visio Drawings in BidMagic
BidMagic works with Visio to create floorplans, elevations, rack drawings and wiring diagrams. These drawings are automatically saved with the proposals and printed with the client copy. Each product can be assigned dimensionally accurate shapes that are sent to Visio for each room or section in the proposal.
BidMagic connects to thousands of Visio drawings for top industry products for rack drawings. This optional feature requires Visio 2007 or 2010. These are trademarks of Microsoft Corporation.
Also works with Middle Atlantic Visio Blocks. (Available free from Middle Atlantic.)
Visio 2007 free 60 day trial
Free Download Middle Atlantic Visio Blocks
» BidMagic + QuickBooks =
1 Powerful Business Solution
QuickBooks is great for accounting and payroll, but cannot create Professional Proposals or Manage all of your Products, Prices and Labor. Our Interface connects BidMagic and QuickBooks together to take control of your business. Together, they are a powerful business solution for your company. Our certified QuickBooks interface easily syncs up products, bids, clients, vendors. Designed in harmony with top QuickBooks consultants - this is the best QB interface in the AV & Security Industry!
QUICKBOOKS INTERFACE (OPTIONAL)
» Send all BidMagic Data to QuickBooks including Products, Contacts, Vendors - No more double entry!
» Easily send Invoices, Estimates and Sales Orders from BidMagic to QuickBooks
» Automatically extract Category, Manufacturer and Model from QuickBooks Subitems
» Synced Products in BidMagic shows QuickBooks Item Names
» Choose Contacts to load into BidMagic Client Information from QuickBooks
» Invoices, Estimates and Sales Orders can contain Sell Price, Cost and Markup data
» Include Manufacture name in front of Product Name when sending to QuickBooks items
» Send Purchase Orders to QuickBooks, sorted by Vendor and Phases of Job
» Automatically Create Progressive Billing for Job Phases
» Changing Prices in a Bid does not overwrite QuickBooks items prices
» Add new Products in BidMagic and send to QuickBooks as Inventory or Non-Inventory Items
New QuickBooks Update Coming Soon:
» We have been working with QuickBooks expert advisors to add these new features
» Improved Connection and new First Connection Wizard to assist with step by step startup
» BidMagic Project Calendar can send employee time entries to QuickBooks for payroll and billing
» Setup predetermined accounts when sending new products to QuickBooks
» User selectable assignments of subproduct heirarchy for importing correctly to BidMagic Product table
» Bill to and Ship to addresses coincide with enhanced BidMagic contact info
» Show or hide hidden cable/hardware items from BidMagic bid in QuickBooks invoice or estimate (non inventory items)
QuickBooks Professional Setup & Consulting Services:
Need help setting up your accounts? Are you frustrated with books that don't really tell you crucial info you need?
We offer advice and in-depth assistance from leading QuickBooks Pro Consultants for our Industry
Workflow Training defines process and documentation flow in Sales/Engineering, Contract Management/Billing, Scheduling/Operations, Purchasing/Staging, Installation and Job-Costing to automate your business processes.
Leslie Shiner, MBA - the Shiner Group - 415-383-6255
Susan Sipe, Abacus Prime - 480-982-6220
Steve Firszt, Fast Forward Business Coaching - 214-918-0338
How to Establish a QuickBooks Connection
Requirements for QuickBooks Sync:
BidMagic, QuickBooks and QuickBooks Sync must be installed on the same PC
US Windows Versions
2007 or newer
Win 7 requires QB 2010 or newer
does not run QuickBooks Online, Simple Start, POS
works with Canadian QB 2008 or newer
(not multilanguage version)
Most companies setup a single administrator to send BidMagic data to and from QuickBooks. A site license is also available.
» Online Product Library and REALTIME
Dealer Direct Product Info
Click to See Online Product Library
& Web Grabber Video (5 min)
Salespeople and Managers:
Are You Too Busy
to Keep Track of
Products and Prices??
Every day, installing dealers ask us help create a simpler solution to access product and pricing information from their manufacturers and distributors. It is a daunting task for individual dealers to acquire this information from hundreds of sources then enter thousands of products into their systems and keep them up to date.
100,000+ Top AV & Security Products including InfoComm AV-iQ Available Online Now!
Mega Specs - Pull Complete Product Data with Images for over 2 Million Products!
More products are being added each week. Dealer who subscribe to this program, will have access to product information that is kept up to date and can be loaded into BidMagic directly from our servers. Products contain model number, description, supplier, category and MSRP or MAP Prices. Many contain detailed features, specs, images, dimensions and more. Let us do this work for you, to save you hundreds of hours upkeeping this important information. These are the most requested AV and Security Products in our industry provided by manufacturers and distributors. InfoComm provides us an extensive list of commercial AV products that are also included. Some products can only be ordered by authorized dealers. With version 7.2 AVAD Dealers can import REALTIME Product info PLUS Dealer Prices by logging into AVAD's website.
BONUS! New Instant Web Product GRABBER included with Subscription
Product Library subscribers can instantly search through thousands of current online Web Products and capture them with a single click. See product images, compare prices, read reviews and ratings.
View full technical specs, inputs, outputs and dimensions. Find similar products and accessories. Wow! This new GRABBER new tool makes it super fast to find and add new products and images to your Product Table. Works with Product Searches Provided by Google. For example, type in flat panel tv and choose shop by brand! (Included with Product Library subscription)
BIDMAGIC Product Library includes AV-iQ to add products directly to your proposals! Click to View
Product Screen (click image for full size)
See product list for your Industry:
See product lists
for your Industry:
CLICK TO TRY IT!
NEW! Detailed Product Specs for 2 Million Electronic Products!
Print Professional Wire Labels with Dymo RhinoPro Labeling Systems
Works with BidMagic via PC connection. Model 6000 & 6500. Print Wire Numbers, Text, Symbols,
Graphics and more in a variety of fonts and formats.
» Join Our Partner Program
click for Program Flyer (PDF) email: firstname.lastname@example.org
By joining this free program, you will help your dealers purchase more products from you with less hassle. Join our industry database of leading brands.
This will also help your marketing to current dealers and help you acquire new dealers who need this much appreciated customer service. You are invited to join both programs.
- We will list your company as the source to purchase these products including your contact information and website.
- BidMagic Purchase Orders will be addressed to your company as the Vendor
- We will list partners in our marketing and press releases.
- We will provide you with a BidMagic Partner signs at tradeshows.
Plan 1: REALTIME DIRECT TO DEALERS with dealer cost
This is the best! If you provide your dealers with access to your product info, let us add you to our RealTime Product Program. You provide XML data to your dealers and we provide import mapping into BidMagic. Please contact us to discuss the technical requirements.
Plan 2: PUBLIC PRODUCT LIBRARY - Send your Product data to BidMagic (without dealer cost)
Submit an excel spreadsheet to us via email containing your products and update monthly.
Send us an Excel spreadsheet format from you containing your products and MSRP or MAP pricing. We also need product images if available. If you already supply this information, we would like to review the format you currently use. Click here for a copy of our Excel template. We can accept Excel spreadsheets in EZip format. If you can furnish real time data, contact our partner department.
Custom Branding Solutions for your Company
Do you sell a catalog full of products to your dealers? Call us to learn more about creating a special branded version of our software, preloaded with your products and package to make it easier for your dealer group to sell your products in their proposals.
This is a great solution to include your complete products in a special version for your dealers. Customized features are also available.